With the continuous progress and development of social economy, the market competition is extremely fierce. If enterprises want to maintain their advantages and occupy a favorable position, they must strengthen enterprise management and give full play to the role of administrative secretarial work. Based on this, this paper first explores the necessity of administrative secretarial work for enterprise management, and then analyzes the comprehensive role of enterprise management and administrative secretarial work from five aspects, hoping to provide reference for relevant institutions.
The necessity of administrative secretarial work for enterprise management
In the process of modern enterprise management, secretarial workers play an important role. Their duties involve various affairs of enterprise development, mainly responsible for paperwork and secretarial work. In different enterprises, due to different types of enterprises, the focus of administrative secretarial work is also different. The main responsibilities include preparing administrative meeting materials, sorting out materials, recording meeting contents, drafting minutes, and proofreading and issuing reports, replies and other documents.
First of all, secretaries have certain professionalism. The secretarial industry has high requirements for relevant employees. Secretarial personnel need to have various abilities and be good at handling clerical affairs. Administrative Secretaries also play an important role in receiving outsiders or dealing with internal affairs.
Secondly, administrative secretaries should not only have good writing ability, but also have the ability of language expression and interpersonal communication. Only in this way can we better deal with the interpersonal relationships within the enterprise and between the internal and external relationships, strengthen enterprise management, and effectively improve the efficiency and quality of internal management.
Finally, administrative secretaries have played a very important role in the economic development of enterprises. The daily affairs of relevant staff should aim at promoting the economic development of the enterprise, and do a good job in public relations, daily coordination within the enterprise and reception.
It can be seen that administrative secretarial work involves all aspects of enterprise management and plays a very important role in promoting enterprise management. It is conducive to making enterprise management more scientific and efficient, so as to lay a good foundation for the further development of enterprises.
2 comprehensive function of enterprise management and administrative secretarial work
2.1 change the idea of comprehensive application from the perspective of ideology
In the process of enterprise development, the main purpose of effectively strengthening enterprise management is to promote enterprise economic development and ensure the maximization of interests. Therefore, in the process of carrying out administrative secretarial work, administrative secretaries should focus on promoting the economic development of enterprises and give full play to the value of their posts. With the development of the times and the progress of science, in the information age, the work content of enterprises has undergone earth shaking changes. In order to keep pace with the times, better strengthen enterprise management and promote the further development of the enterprise, administrative secretaries should keep learning with the changes of the internal environment of the enterprise, so as to ensure the development and growth of the enterprise. Administrative secretaries should also constantly update their own thinking mode, reasonably allocate various resources required for the development of the enterprise according to the internal development characteristics of the enterprise and the general environment of the market economy, adjust various internal work of the enterprise in real time, and constantly optimize and innovate in order to improve the competitive position of the enterprise in the market.
Take the administrative secretarial work in the education industry as an example. When participating in the management of education enterprises, Administrative Secretaries need to strictly control the weak links of education enterprises, actively change their thinking and action mode, prepare for participating in external cultural activities at any time, collect effective information, do a good job in investigation and research, update their thinking and action mode at the first time, and accurately control the market trend of the education industry, Give full play to the greatest role and value of secretarial work, and constantly expand the management ideas of educational enterprises. Therefore, Administrative Secretaries also need to establish a variety of awareness, such as the awareness of leading service, the overall situation, image, clean government and so on.
Administrative secretarial work plays a very important role in the process of enterprise management. Therefore, relevant personnel must have a general view, and must have a certain dedication, good service spirit and creative thinking, constantly improve themselves and their thinking in order to give play to their own values, do a good job in the coordination between enterprise leaders and various business affairs, and maintain smooth internal information communication, And then provide the most effective data support for leaders' decision-making, and promote the rapid development of enterprises.
2.2 do a good job of suggestions to promote the sound development of the enterprise
The development of information technology not only brings great changes to all walks of life, but also brings new challenges to the development of enterprises. With the development of the times, the importance of administrative secretarial work is becoming more and more obvious. In order to better adapt to the development of market economy, administrative secretarial staff need to conduct scientific and effective analysis in combination with the basic situation of the enterprise, and put forward comprehensive development suggestions, so as to provide effective suggestions for leaders' decision-making.
Administrative secretarial workers can be said to be the staff of leaders, and can provide important reference for leaders' decision-making. Therefore, the administrative secretarial staff must do a good job of offering advice and suggestions, because every decision plays a vital role in guiding the future development of the enterprise and is a key link to promote the rapid economic growth of the enterprise. Therefore, administrative secretaries must adopt a scientific and rigorous working attitude and strengthen their sense of responsibility. In the process of daily work, the administrative secretarial staff should keep in line with the leaders' ideas and put forward targeted suggestions in combination with the internal culture of the enterprise, so as to lay a good foundation for the development of the enterprise.
Therefore, administrative secretarial workers must constantly learn advanced management methods, have the ability to avoid risks, do a good job in guiding the development of enterprises, constantly improve the level of professional skills, and provide scientific and effective reference for enterprise decision-making, so as to promote the all-round development of enterprises.
2.3 extend work scope and reduce work risks
Under the background of the rapid development of China's market economy, the scale of enterprises continues to expand. In order to enable the enterprise to achieve sustainable and stable development in the process of economic development and avoid economic losses caused by risks, administrative secretaries must reasonably adjust the scope of work, constantly expand the scope of coordination, and promote the stable development of the enterprise.
At present, in the process of enterprise operation and management, the administrative secretarial work is more open. The administrative secretarial staff should not only deal with various trivial matters within the enterprise, but also deal with some external affairs. For example, in the process of internal development of the enterprise, information acquisition, activity planning and material preparation need to be completed by administrative secretaries; Administrative secretaries are also required to effectively manage the coordination among various posts within the enterprise, reception of external personnel, and communication and maintenance with external units. Because of the wide scope of administrative secretarial work, enterprises have high requirements for the professional quality of administrative secretarial personnel - administrative secretarial personnel need to have high coordination ability, oral communication ability and interpersonal communication ability. In addition, in terms of copywriting, administrative secretaries should also have a certain writing ability, so as to effectively improve the quality and efficiency of internal coordination and management.
It can be seen that Administrative Secretaries need to have high professional quality, and must keep learning, fully combine learning with practice, give full play to the value of administrative secretarial posts, and make the enterprise move forward in a new direction.
2.4 uphold the learning concept and face new challenges
In enterprise management, in order to effectively improve the quality of administrative secretarial work, enterprise leaders should require administrative secretarial personnel to establish the concept of continuous learning and strengthen the training of administrative secretarial personnel. The training content mainly includes the following two aspects: ① improve the professional quality of Administrative Secretaries; ② Improve the working ability of Administrative Secretaries.
First of all, Administrative Secretaries need to have good ideological and political literacy, keep consistent with the party's policies and guidelines at all times, and strictly abide by relevant national policies in the process of enterprise management. Taking the administrative secretarial work of the education industry as an example, the administrative secretarial staff must have a strong sense of dedication and responsibility. In the main work of the education enterprise, it is necessary to determine the core position of the leadership. At the same time, the main work content should be determined as the major deployment of the party and government of the education enterprise, and strive to maintain a unified thought, goal, speech and action with the leadership. Administrative secretaries should also master advanced information technology, help leaders collect various educational information, then process and process educational information, put forward corresponding plans, actively contribute strategies, and continuously reduce the risk of leadership decision-making. Administrative secretaries should take information service as a carrier to comprehensively improve their service level and ability. In addition, the administrative secretaries should also improve their own moral quality, have high work enthusiasm, have a strong sense of mission in their jobs, and do a good job in enterprise management with a sense of humility at all times, so as to provide effective help to leaders. In daily work, administrative secretaries should be strict with themselves, be honest and trustworthy, strictly abide by the rules and regulations of the enterprise, and learn to flexibly resolve contradictions and promote the harmonious development of the enterprise in the process of coordinating the relationship between employees and leaders within the enterprise.
Secondly, administrative secretaries should improve their professional ability, combine the attributes of administrative secretarial work, maintain the normal operation of various departments in the process of enterprise management, and coordinate the relationship between colleagues to avoid contradictions among employees within the enterprise. Therefore, secretarial workers should constantly improve their coordination ability and create a harmonious atmosphere for enterprises. When dealing with all kinds of data and information within the enterprise, administrative secretaries should learn from a variety of data and information. Summarize and analyze valuable data to lay a data foundation for enterprise development.
Finally, in the digital information age, administrative secretaries are the right assistants of enterprise leaders. They must be compound talents. They can provide support and help for leaders to explore new fields and meet the needs of the development of the current era. The Administrative Secretaries of enterprises should effectively master modern knowledge, optimize knowledge structure, and make the administrative secretarial work have the characteristics of leading. In addition to being able to skillfully use various office equipment (such as computers, printers, fax machines, etc.), they should also learn to use various software (such as word, Excel, etc.) to carry out work, so as to improve work efficiency.
2.5 define responsibilities and implement the functions of Secretaries
In the past, in the process of enterprise management, Administrative Secretaries did not have specific responsibilities, but took the civilian work as the focus of secretarial work, which was difficult to give full play to the value of administrative secretarial work. Therefore, in the process of enterprise management, enterprises must clarify the functions of Administrative Secretaries, endow Administrative Secretaries with relevant rights in meeting coordination, enterprise affairs supervision and solving internal problems, and give full play to the value of administrative secretarial work. For example, administrative secretaries must be able to handle internal and external affairs, coordinate various work internally, actively communicate with various departments, and understand how to treat people and things, so as to make the enterprise develop orderly according to various business objectives; Do a good job in information collection and exchange externally, report the inspection materials at the first time, reflect the main problems, actively participate in cultural and economic activities, play a coordinating role in a large number of planning and fund-raising work, and promote the all-round development of the enterprise. In addition, the enterprise should also formulate corresponding assessment and reward mechanisms to give corresponding material rewards to those who have outstanding work performance, so as to effectively improve the enthusiasm of staff and promote the efficient development of the enterprise.
3 conclusion
To sum up, administrative secretarial work plays an extremely important role in improving the efficiency and quality of enterprise management. Therefore, the enterprise must continuously improve the professional quality and working ability of administrative secretarial staff, clarify their specific functions, and provide them with professional skills training, so as to ensure more efficient enterprise management and promote the sustainable development of the enterprise.