In the process of the continuous development of our society, the progress of various science and technology is faster and faster. Under such circumstances, the development of enterprises in all walks of life in China has changed to some extent. In this process, the archives management in enterprises has been paid more and more attention. In order to better improve the quality and efficiency of archives management in iron and steel enterprises and provide greater help for the development of iron and steel enterprises, Iron and steel enterprises need to constantly adjust and optimize the management ideas in the process of archives management, so as to better improve the speed of information construction of archives management and ensure that enterprises can develop more smoothly. In this process, managers need to make full use of various information technologies, and continuously strengthen the overall quality of the file management of iron and steel enterprises by constantly improving the way of file management information construction.
The significance of informatization construction of archives management in iron and steel enterprises
1.1 informatization construction of file management in iron and steel enterprises can save human and material resources
In the current development of iron and steel enterprises, file management involves more and more contents. When carrying out file management, a series of work, such as the utilization, preservation, archiving, sorting and collection of relevant data, are the basic work of file management, which need to be completed by human workers. In the process of manual operation, the efficiency of operation is relatively low, and it also needs to consume a lot of human and material resources, which is very unfavorable to the development of iron and steel enterprises. In the context of informatization, iron and steel enterprises can effectively save the human and material resources needed in the process of archives management by writing and refining the construction of archives management. In the process of completing various works by using the informatization archives management system, the staff can realize the automatic processing of archives information, and on the basis of ensuring the quality of archives management, Better ensure the efficiency of archives management.
1.2 informatization construction of file management in iron and steel enterprises can strengthen file security
In the process of archives management in iron and steel enterprises, the traditional archives management mainly focuses on paper archives, but paper archives are easily affected by various external factors, resulting in the loss or damage of archives, which brings great inconvenience to the overall value and use of archives. Through the reasonable use of the information construction of archives management, the archives can be better protected. Through the establishment of electronic archives, it can help the staff to informationize the archives, so as to achieve a series of goals, such as ensuring the safety and accuracy of archives. At the same time, the application of archives management information construction can also effectively avoid the inaccuracy of archives, and can quickly access archives through electronic disks in the process of using archives, which is of great help to the application of archives, and can also provide a more powerful guarantee for the development of iron and steel enterprises.
1.3 informatization construction of file management in iron and steel enterprises can promote enterprise development
In the process of information construction of file management in iron and steel enterprises, the way of file management and the way of file use have changed to some extent. In this process, the management functions of enterprise file managers have changed. In the process of informatization construction of file management in iron and steel enterprises, file managers can carry out various work more conveniently and effectively, and ensure that various measures of file management are implemented in their work, which is of great help to protect various information and materials in iron and steel enterprises, and also effectively improve the overall efficiency of file management in iron and steel enterprises, It is of great significance to the future development of iron and steel enterprises.
3 specific contents of informatization construction of file management in iron and steel enterprises
3.1 infrastructure construction
In the process of information construction of archives management in iron and steel enterprises, the quality of infrastructure construction is directly related to the process and effect of information construction of archives management. Therefore, in the process of carrying out the informatization construction of file management in iron and steel enterprises, managers should first realize the full coverage of computers in the file management department, so as to ensure that computers can be used to realize all the work in the file management process during the file management, and ensure that managers can use a series of management methods such as integrated document management, only to provide the file management department with a unified model The computer with uniform specification can provide necessary hardware support for the informatization construction of file management in iron and steel enterprises. At the same time, the internal of iron and steel enterprises should ensure the LAN, which can realize the rapid transmission, exchange and sharing of archives, so as to make full use of the network platform, and give greater play to the role of archives management information construction. In order to better achieve this goal, managers should choose a standardized, universal and stable file management system to provide a powerful network for the transmission and exchange of file information and better lay a good foundation for the development of file management.
3.2 relevant system construction
In the process of carrying out the informatization construction of file management in iron and steel enterprises, managers need to use standard file management software to carry out various work. In this process, managers should ensure that the file management software used is in line with the national file standards. Through this way, they can ensure that the file management work can be carried out smoothly. At present, the standardized file management and informatization software should have the following main functions:
(1) Flexible database establishment system. In order to better play the role of archives management information construction, it is first necessary to establish a corresponding database to ensure that the staff can collect and sort out various relevant information in the process of archives information management. In this case, managers need to rely on a flexible database management system to realize the comprehensive management of relevant materials, so as to better tap the potential of archives information resources, and fully meet the various needs of different types of archives in the management process to ensure that archives management can be carried out efficiently and orderly.
(2) Integrated management of documents and archives. Through the use of OA interface, managers can manage all kinds of working documents and archives in the daily work process in a unified way. By embedding them into the management file system, they can carry out the archives management of iron and steel enterprises under the situation of front-end control. In this process, the staff can comprehensively combine a series of work such as the formation of electronic documents and the provisions of electronic archives, and process them efficiently through the computer, which is of great help to improve the overall efficiency and quality of archives management in iron and steel enterprises.
(3) Information retrieval and storage. In the process of file management in iron and steel enterprises, a lot of information needs to be applied and retrieved. In order to better facilitate the development of relevant work, the file management staff should scan the original file and upload it to the enterprise server. In this case, users can retrieve and browse the relevant data through authentication at various terminals in the enterprise LAN, Avoid that all employees need to go to the enterprise archives department to consult relevant archives information. Through this way of work, it can effectively reduce the workload of enterprise archives management staff, and ensure that the archives management staff in iron and steel enterprises can carry out various work more efficiently.
(4) Security. For iron and steel enterprises, it is of great significance to ensure the security of archival information. In the process of information construction of archival management in iron and steel enterprises, we should pay attention to the system security of archival information. Ensure the security of electronic documents, electronic archives and other data, and avoid the impact of human factors or storage media factors on their security. In order to achieve this goal, managers should first select hardware scientifically and use data encryption and other measures to better ensure the security of archives. In addition, the archives management personnel should also fully classify the users in the enterprise and carry out database encryption. Finally, the management personnel should develop the habit of regularly backing up the file data in the enterprise, so as to better ensure the security of the file information of the iron and steel enterprise.
3.3 management system construction
In order to better play the role of the informatization construction of the archives management of iron and steel enterprises, we should first ensure the standardization and standardization of the informatization management of the archives of iron and steel enterprises. Therefore, in the process of carrying out the informatization construction of the archives of iron and steel enterprises, the managers should fully clarify the relevant responsibilities, and effectively ensure a series of problems such as network conditions and data security. On this basis, managers should formulate a standardized management mechanism in combination with the actual situation of the enterprise, so as to provide a better guarantee for the development of file management in iron and steel enterprises.
4. Development strategy of archives management informatization construction in iron and steel enterprises
4.1 change ideas
In order to better improve the quality of information construction of file management in iron and steel enterprises, first of all, managers need to change their own ideas, actively create various favorable conditions while constantly broadening their ideas, and better promote the information construction of file management in iron and steel enterprises. In this process, the management personnel should fully change the problem that the traditional file management work focuses on the work link of file keeping, and improve the utilization rate of the files of iron and steel enterprises. In this way, they can better establish the concept of file information development and improve their own initiative and sensitivity, so as to better ensure the efficiency and quality of file work, Provide more powerful support for enterprise archives management.
4.2 improve the construction speed
In the process of informatization construction of file management in iron and steel enterprises, managers should make full use of the information construction platform of iron and steel enterprises, so as to improve the informatization process of file management faster. In this process, the management personnel should focus on the construction of their own database of iron and steel enterprises, and constantly improve the digital archives resources, so as to open the network archives service for the staff in the enterprise. In this way, we can better realize the development of file information resources in iron and steel enterprises, effectively play the role of various files in iron and steel enterprises, and provide more powerful help for the continuous development of enterprises.
4.3 optimize management technology
In the information construction of archives management in iron and steel enterprises, managers need to constantly improve the utilization methods and technologies of archives, establish archives retrieval tools on this basis, and constantly improve the relevant systems. Only in this way can we better play the role of archives. In this process, managers also need to make full use of various new technologies, establish a directory Center for archives, and open targeted retrieval tools for archives in combination with the content and form characteristics of archives. In this way, the sharing of archive resources can be better played, so that archive resources can play an adequate role in the development of iron and steel enterprises, To provide more comprehensive reference for the development plan of enterprise managers and ensure that the development plan of the enterprise is more scientific and reasonable, so as to achieve the goal of continuously promoting the development of iron and steel enterprises.
4.4 pay attention to data security
For iron and steel enterprises, ensuring the security of enterprise archives is of great significance to the development of enterprises. Iron and steel enterprises should pay more attention to the security and safety management of archival data. On the one hand, managers should constantly improve the measures for the safe storage and management of enterprise archive data, and avoid problems in archive data by improving hardware facilities and increasing data storage and backup. In addition, managers should pay more attention to equipment operation and maintenance to effectively ensure the safety of various data and systems. In addition, the management personnel shall encrypt the database and various file information to avoid tampering and leakage of information in the file and ensure the safe and stable development of iron and steel enterprises.
5 Conclusion
With the increasingly fierce market competition, in order to better occupy a favorable position in the market competition, iron and steel enterprises need to constantly optimize and adjust their own development plans and internal environment. In this process, the intensity of information construction has a great impact on the market competitiveness of iron and steel enterprises, and is also helpful to the future development of enterprises. Under such circumstances, in order to better play the role of archives information resources in iron and steel enterprises, managers need to actively implement the informatization construction of archives management in iron and steel enterprises. While changing their own ideas and concepts, they should fully understand the significance of the informatization construction of archives management to the development of enterprises. On this basis, they should make full use of various platforms of the informatization construction of iron and steel enterprises, Improve the methods and techniques of archives management. In this process, the management personnel shall make clear the significance of the information construction of file management, and actively implement the contents of the information construction of file management, so as to better play the role of the information construction of file management and help the iron and steel enterprises to better save human and material resources in the process of development. In addition, the development of information construction of file management in iron and steel enterprises can also more effectively help enterprise managers play the role of file resources, so as to promote the development of iron and steel enterprises.